You may have recently received an Outlook reminder your Mailbox is almost full and is reaching the 2000+ MB capacity. So now what? Let’s look at a few practical and simple steps to increase space in your mailbox.

Grouping Emails

1. KEEP PILE
Creating GROUPS and SUB-FOLDERS within groups is a simple way to clean-up a bulky mail box (inbox, sent, draft folders). I suggest using a naming convention that you will remember and can easily relate to. For example, you might have a number of groups with sub-folders within each group as follows.
• Personal (GROUP FOLDER)
Sub-folders with-in group
o Family
o Friends
o Church
o Organizations

• Professional (GROUP FOLDER)
Sub-folders with-in group
o Clients
o Partners
o Organizations

2. MAYBE  (GROUP FOLDER)
These are the e-mails you aren’t sure if you want to save or toss. I suggest you save all of these emails temporarily under one group folder and take your time reviewing to decide whether to keep, delete or save to file and redistribute to appropriate group and/or another source (USB Key, External Hard Drive, Online Source (box.net, dropbox) as time permits. 

You can read in one of our previous posts title CAUTION Basic Rules Before Hitting Send (helpful tips about and links to resources for FREE file, photo and video Sharing tools.)

3. DELETE & EMPTY YOUR DELETED & SENT ITEMS FOLDER
You can choose to do this manually or set-up an automatic rule for deleted & sent items to be emptied automatically.

Mailbox Clean Up

I hope you find these tips helpful.

Stephanie & Dennis Calderone
Gold Canyon Computer Repair, LLC
http://www.gccrepair.com or http://www.goldcanyoncomputerrepair.com
Dennis@gccrepair.com  (Owner/Operator)
Stephanie@gccrepair.com (Social Media)

Tags: apache junciton, arizona, COMPUTER REPAIR, computer service, Gold Canyon, gold canyon business association, HELP DESK

Posted in Featured
Comments Off on HELP DESK TIP: Your mailbox is almost full (By Gold Canyon Computer Repair, LLC) Posted by gccrepair